What are corporate events?
An event that is sponsored by a company and intended for either its customers or employees is referred to as a corporate event. There are many reasons to organize a corporate event, including:
- To educate the public or the staff about the various viewpoints that the organization supports
- Providing rewards for their efforts will encourage employees.
- To celebrate company milestones with clients, staff, or both
- To denote a significant modification to the way the business is structured.
- To encourage networking and collaboration between various entities
What is corporate event planning?
To plan your upcoming event for your business, you need the experience of an accomplished corporate event planner. There are numerous best event resorts near Delhi NCR that can help and make your event a great success. At Mango Tree Resorts, we have the expertise and knowledge to guarantee your success at corporate events and business meetings. In terms of event planning and management, we are the market leaders.
Event Planning
Planning a corporate event effectively necessitates having a solid grasp of the logistics, entertainment, audiovisual, fabrication, catering, presentations, breakout sessions, social engagement, and marketing before, during, and after your event. There are multiple best event halls near Delhi that make your event amazing with their organized and structured event planning. We at Mango Tree Resorts will take care of all the details involved in planning a corporate event for the best results. Along with implementing the program themes chosen to resonate with your audience, our range of services also includes developing the presenter and catering staff schedules. We have extensive experience in all aspects of event marketing, including creating event websites and creating programs with speakers, agendas, social media, venues, and registration.
Type of Corporate Events
Team outings, client hospitality, internal training sessions, and business conferences are all examples of corporate events. Therefore, it is wise to consider the size of corporate events when making planning choices.
The following is a list of some corporate event categories:
Micro events
Microevents, also known as “simple events,” usually take the form of meetings or brief training sessions and are scheduled for up to 100 delegates. It might only be necessary to register for these mini-events and reserve a room, presentation tools, break-out refreshments, etc. However, the term “simple events” can be deceptive because planning an outing or hospitality for 50 senior managers can be just as difficult as planning a conference for 500 people.
Small events
Small events generally have between 100 and 250 attendees. They might consist of departmental meetings, seminars, or training sessions. Event organizers may need to take care of the main stage schedule, a number of breakout sessions, lunch, refreshments, audio-visual equipment, online registration, and transportation. If you want to do any small event comprising of 100 to 250 people, then you can look out for some best event resorts near Delhi.
Midsize events
Midsize events use technology more frequently. They might be company-wide conferences with up to 1,000 delegates or leadership summits for significant clients to meet with senior leaders. A branded website, pre-event communications, and an event mobile app should all be taken into account when setting a budget. A hotel room and transportation to and from the venue may be required for delegates. An evening reception or pre- or post-event reception may be necessary depending on the complicated multi-stream conference schedule.
Large scale events
In order to manage aspects of large-scale events like hotel room reservations, delegate flights, budgets, and online registration, enterprise technology tools are frequently required. You may need to arrange off-site activities, meals, partner programs, an awards ceremony, or another intricate schedule because these events could last for several days. Large-scale planning will be required for all aspects of staffing, catering, registration, speaker management, and delegate management. For instance, conventions may draw up to 10,000 visitors and last a few days. Large, spacious properties are available in Delhi-NCR for large-scale events. There are a lot of best event resorts near Delhi, NCR, for this purpose.
Planning A Successul Corporate Event
Before planning a corporate event, it’s crucial to make a list of everything that needs to be done. Three essential steps are involved in planning a corporate event: pre-event planning, on-site event execution, and post-event follow-ups. Prior to organizing a corporate event, think about and attend to the following:
Pre Event Planning
1. Set goals and objectives
The most crucial thing you must do is decide on the type and goal of your event.
Work out all the specifics, including the purpose, of your corporate event. Whether you’re managing a team meeting, an outing, or anything else, having a clear objective will help you do it all more effectively. Maintaining the attendees’ needs and expectations should be your top priority. Make a list of potential expectations for your attendees and make sure to address them at your event.
2. Set the event’s budget
After deciding on a goal for your event, decide on your budget. When creating your budget, you must consider every expense that the event might incur. In order to keep your spending within your means, place financial restrictions. Try to cut costs as much as you can, and whenever possible, haggle on prices. This enables you to allocate resources more efficiently and save a lot of money.
3. Make a list of guests
Make a list of the people you want to invite if it is a client-specific event, then plan the budget and set the objective. If it’s an internal event, design a lovely invitation for your staff. By figuring out your audience before the event, you can decide on the services and equipment that are required. Your attendees will receive beautiful cards that are both unique and cutting-edge. If your intention is to draw or amuse guests, send invitations one or two weeks prior to the event.
4. Choose a location
Now that the guest list is complete, the next step is to select a location. It’s important to choose a site that will make the event stand out if you want to succeed. As you work, be mindful of your budget. Choose a location that will appeal to both your target audience and your staff. There are a variety of best event halls near Delhi that you can look for. Additionally, the venue’s theme ought to correspond to the objective of the event. When selecting a date, avoid major holidays and book the venue far in advance to avoid any hiccups at the last minute.
5. Spend time on marketing
If your event is an outside one, you must spend time and money on marketing and advertising. You still need to advertise for the event, even if it is internal. Create anticipation among all of your attendees before the event’s date in order to make it a success. Use social media to promote your event, and email marketing and content creation to pique attendees’ interest in the days leading up to the main event. A wide range of free email marketing services and social media automation tools are available to help you manage your social media accounts.
6. Make all the arrangements
Now that you’ve finished the aforementioned tasks, it’s time to start making all the preparations you need for the upcoming event. Before deciding on a name and theme for your event, set up all the necessary supplies and equipment. If you’re organizing an award ceremony, items like gifts, prizes, keepsakes, and certificates should be prepared beforehand. Don’t forget to set up the necessary tools—such as projectors, chairs, tables, cameras, microphones, speakers, and so forth—properly. After selecting the events, communicate their details to your staff and management. It’s essential to engage your entire workforce in activities. Your event will run smoothly if you take care of all of these.
7. Keep track and evaluate
Keep an eye on the budget, goals, venue, and other details of your event to make sure everything is taken care of. You must also keep track of all the expenses related to the event. This is among the most important steps in putting together a corporate event. Another way to determine whether or not an event is successful is to evaluate how much fun the attendees are having. If not, take the criticism into account and put the necessary plans in place to lift the attendees’ spirits.
8. Collect and share ideas
The best place to develop and share brilliant ideas is at a corporate event. Find ways to ask attendees for feedback during the event so that you can enhance your company or your products. Some of your staff members could conduct surveys or have conversations with attendees throughout the event to get their opinions. By doing this, you’ll find it simpler to include original ideas in upcoming blog posts or other content.
9. Encourage Participation
Encourage participation from your attendees, as well as fun and relaxation. Your event will be a success if the attendees are pleased. If it’s a product launch, make sure each guest participates in the demonstration. Make sure every employee takes part in the activities if it is a team event, like a picnic. You must organize an engaging event if you want to keep everyone’s attention. If it is an internal corporate event, you should also take some time to show your appreciation for your staff.
10. Network and make connections
Have a dedicated person greet each guest at the door. A corporate event is the perfect place to network and meet potential customers. To make sure everyone is familiar with your staff, introduce them to your visitors. This will increase the likelihood of making new connections.
Make sure your guests are having fun, but also remember to have fun yourself.
Post event touch up
Follow up after the event
The best way to conclude a successful corporate event is to conduct a follow-up. Send emails of gratitude to each person who came to your event. If you’re really busy, use pre-written content and emails. Additionally, it is a good idea to advertise new products and services in post-event emails. Create connections on social media to increase brand recognition and attract customers. Surveys should be given to attendees to gauge their opinions of the event. This will enable you to organize an even better event the following time.
